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Executive Assistant

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We are seeking an experienced and bilingual Executive Assistant / Personal Assistant to provide dedicated support to the Executive Chairman, based in Dubai. The role requires a high degree of professionalism, organization, and discretion, offering both business and personal support to ensure the Chairman’s day-to-day operations run seamlessly.

Key Responsibilities

  • Manage a complex and dynamic calendar, schedule internal and external meetings.
  • Prepare meeting rooms and materials, and take minutes when required.
  • Coordinate business travel and logistics, including flights, hotels, visas, and agendas.
  • Prepare correspondence, presentations, and reports with a high degree of accuracy.
  • Draft and send communications on behalf of the Chairman.

Personal Support

  • Arrange personal and family-related appointments (medical, educational, etc.).
  • Coordinate family travel, accommodation, and other logistics.
  • Handle family-related administrative communications and documentation.
  • Provide ad hoc personal assistance and project oversight as requested.
  • Administration & Coordination
  • Process and track expense claims, liaising with Finance as needed.
  • Maintain document filing systems and handle confidential information with care.
  • Oversee select projects or initiatives on behalf of the Chairman.

Requirements

  • Currently based in the UAE (Dubai-based role).
  • Must be fluent in English and Arabic (spoken and written); French is a plus.
  • Bachelor's degree in Business Administration or a related field.
  • Minimum of 5 years’ experience in a similar EA/PA role, preferably supporting C-level executives.
  • Strong organizational and multitasking abilities.
  • High attention to detail and strong communication skills.
  • Proficiency in Microsoft Office.

Contract Type: FULL_TIME

Specialism: Business Support

Focus: Executive Assistant

Industry: Admin and Secretarial

Salary: AED14000 - AED16000 per month

Workplace Type: On-site

Experience Level: Mid Management

Location: Dubai

Job Reference: NQ5P61-E8514093

Date posted: 30 May 2025

Consultant: Charlene Manoel