Executive Assistant / Roadshow coordinator

Our client is a leading independent advisory firm specialising in private markets. They are currently seeking a Roadshow and Internal Events Assistant for the Middle East & Asia region. This role will involve supporting the organisation and execution of client roadshows and internal events, working closely with the EMEA & APAC Roadshow Manager.

Key Responsibilities:

• Roadshow Coordination: Assist the Roadshow Manager in organising client roadshows across the Middle East & APAC regions.
• Administrative Support: Provide diary management, coordinate travel arrangements, and make reservations to support team operations.
• Internal Events Management: Facilitate the organisation of internal roadshows, manage logistics for team visits to the Middle East, and support internal events.
• Conference and Event Management: Oversee registration and coordination for attendees at EMEA & APAC conferences and organise smaller, client-focused events in collaboration with the Communications and Marketing team.
• Annual Events: Work with senior management to plan and execute the annual company off site and Pineapple Week in APAC, managing travel itineraries and logistics.
• Cross-Functional Support: Assist various business areas during quieter periods and contribute to project planning and operational change initiatives.

Preferred Experience:

• Experience working as an Executive Assistant in a busy PE business with a principal attending many fundraising events across multiple time zones.
• Familiarity coordinating industry-specific events such as IPEM, Super Return, and PEI Global Infrastructure.
• Background in professional services, investment management, or financial services.
• Experience in roadshow or event coordination is highly desirable.

Detailed Role Responsibilities:

• Manage and coordinate multiple conference schedules and related travel logistics in APAC & EMEA.
• Conduct meetings to allocate responsibilities for client interactions at conferences.
• Plan and execute smaller events, ensuring alignment with brand and budget.
• Maintain comprehensive project calendars and ensure thorough logistical arrangements.
• Build relationships with external vendors to optimise value for the company.